OPEN COMMITTEE POSITIONS – 2024 SEASON

• NWAL Stroke & Turn Officials (OPEN)
• Volunteer Coordinator – 1 position (FILLED)
• Volunteer Coordinator Assistant – 1 position (1 OPEN)
• Concessions Lead 1st Shift – 2 positions (2 OPEN)
• Concessions Lead 2nd Shift – 2 positions (2 OPEN)
• Grill Crew – 2 positions (1 OPEN)
• Meet Announcer / DJ – 1 position (OPEN) (shadowing John Veit for 2024)
• Social Events Coordinator – 2 positions (FILLED)
• Merchandise – 1 position (1 OPEN)

2024 STONEGATORS COMMITTEE POSITIONS - JOB DESCRIPTIONS

NWAL Stroke & Turn Officials – Limited

• Must complete and pass background check.
• Some knowledge of swimming and swim meets preferred.
• Must be available to work at all home meets, and away meets.
• Must be available to work at time trials and divisionals, and all home meets, also away meets if attending.
• Invitational meets are optional, but also advised if attending to volunteer to gain more experience.
• Must be fully knowledgeable of the NWAL Handbook, and complete online test as well as in person training.
• Does not need to attend Committee meetings.
• In Season Position.
• Liaises with the NWAL Team Rep prior to season starting to ensure all certification and background checks have been completed.
• Reports to the NWAL Team Head Referee.
• Volunteer Points Required – 6+ points.

Volunteer Coordinator – 1 position

• Must have some computer knowledge.
• Must be available to work all home and away meets, including time trials and divisionals.
• Training will be given to the successful candidate prior to the start of the season and during the season as required.
• Set-up job positions on Swimtopia for all upcoming meets for the season.
• Must be fully knowledgeable of all volunteer positions on the team as per team handbook.
• Responsible for fulfilling all volunteer positions for all meets (home and away), time trials, divisionals, invitationals and team parties.
• Works with Team Registrar on keeping track of volunteer hours throughout the season and ensuring that all parents have met their volunteer requirements by the end of the season.
• Fulfilling empty volunteer slots mid-week prior to meet.
• Contacting families who have not declared their swimmer for the meet and if attending assigning them a volunteer position, and also declaring their swimmer to the upcoming meet.
• Emailing volunteers prior to the swim meet to confirm positions with a brief description of job they have committed to.
• Responsible for checking all volunteers in at all meets.
• Oversee swimmers check-in and liaising with Clerk of Course/Vice President on no-shows.
• Overseeing volunteers throughout the duration of the meet and ensuring that volunteers are fulfilling their position as per the StoneGators handbook.
• Sourcing additional parents on the day of the meet to fill any vacant positions / no shows.
• Ensuring that all volunteers are in place during shift change.
• Coordinating with Concession and Equipment/Maintenance Coordinator’s to ensure that their staffing of volunteers for upcoming meets and events has been met prior to the Saturday before the meet.
• Creating and issuing volunteer lanyards, check-in sheets and team lead contact sheets, along with volunteer contact sheets for self.
• Allocating timing positions and any other volunteering requirements requested by the meet host for all invitational meets.
• Liaise with Volunteer Coordinators from opposing teams for all home and away meets to verify volunteer requirements and lane assignments.
• Responsible for overseeing the Volunteer Coordinator Assistant, delegate tasks on meet days and to grow and manage the role to be more effective.

• Liaising with NWAL Team Rep for all invitational meets and divisional meets for volunteer requirements.
• Reports to the Vice President.
• In Season Position with some out of season work on set-up.
• Position completes volunteer requirements for the season.

Volunteer Coordinator Assistant - 1 position

• Must be available to work all home and away meets, including time trials and divisionals.
• Shadows the Volunteer Coordinator at all swim meets.
• Assist with Volunteer Check-in on meet days.
• Ensures that volunteers are fulfilling their job roles.
• Takes direction from the Volunteer Coordinator.
• Steps in when Volunteer Coordinator is not available.
• Reports to the Volunteer Coordinator, or in their absence the Vice President.
• In Season Position.
• Position completes volunteer requirements for the season.

Concessions Team Lead – 1^st Shift - 2 positions

• Shift Leads will arrive at 6am to meet the Concessions Coordinator to begin set up.
• Shift Leads will help with planning and running a shift during all home meets and time trials.
• Shift Leads will assist the Concessions Coordinator and assist in overseeing the concessions volunteers at all home meets.
• Responsible for handling of food and drinks.
• Taking customer orders and processing through square app of accepting monies.
• Maintain a clean working environment.
• Does not need to attend Committee meetings.
• Reports to the Concessions Coordinator.
• In Season Position (may be asked to assist on a Friday evening).
• Volunteer Points – 1.5 points per meet.

Concessions Team Lead – 2^nd Shift - 2 positions

• Shift Leads will arrive at event 42 and meet the Concessions Coordinator / 1^st Shift Concessions Team Leads for handover, and be ready to start at event 43.
• Shift Leads will help with planning and running the shift during all home meets and time trials.
• Shift Leads will assist the Concessions Coordinator and oversee the concessions volunteers at all home meets.
• Responsible for handling of food and drinks.
• Maintain a clean working environment.
• Concessions Team Leads will remain to end of meet to ensure cleanup of concessions area, and packing up of all concessions equipment, drinks and food.
• Does not need to attend Committee meetings.
• Reports to the Concessions Coordinator.
• In Season Position (may be asked to assist on a Friday evening).
• Volunteer Points – 1.5 points per meet.

Grill Crew – 2 positions

• Reports to the Grill Master.
• Assists with set-up and moving of the grill on day of the meet.
• Grilling burgers, hotdogs etc. for the concessions crew.
• Maintaining, clean and safe work environment.
• Does not need to attend Committee meetings.
• Reports to the Grill Master.
• In Season Position.
• Volunteer Points – 1.5 points per meet.
  
  

Meet Announcer / DJ – 1 position

• This position will shadow and start training with current Meet Announcer/DJ John Veit throughout the 2024 season, then be solely responsible for 2025 onwards).
• Outgoing personality with a clear outgoing voice.
• Provides music and makes announcements at all home meets, time trials, pep rallies and end of season party.
• Attendance required for duration of all home meets, as well as StoneGators hosted divisional meets (if applicable).
• Responsible for maintaining and storing team owned equipment.
• Must be able to compile and provide their own playlist suitable for all families.
• Announce swim events and sponsors throughout the duration of meets.
• Make announcements as requested by a Board Member only.
• Reports to the Parent Liaison Board Member.
• In Season Position.
• Completes volunteer requirements.

Social Events Coordinator – 2 position

• Coordinates with the Treasurer for arranging the following events:

- Pep Rally

- Pizza Party for Junior Coaches

- Donuts for 1^st Day of Morning Practice

- End of Season Banquet

Main role is to coordinate Team Fun.

• Responsible for arranging, setting up and overseeing of team events.
• Responsible for arranging set-up, clean-up, catering, and activities for parties.
• Purchasing Items for parties (expensed via team).
• Suggest and come up with ideas for social events for our families to grow the team as a community throughout the season.
• Reports to the Treasurer.
• In/Off Season Position.
• No Volunteering Points.
  
  

Merchandise – 2 position (OPEN)

• runs the merchandise booth at home meets
• manages team towel orders
• Suggest to the Board other merchandise items
• Reports to the Sponsorship/Merchandise Board Member
• Volunteer Points – 1 points per meet.